Please carefully read these Terms and Conditions ("Terms") before registering for the GS100 Global Science Conference 2025 ("Conference"), organized by AI DECISIONS LTD ("Organizer"), registered in the United Kingdom.

By submitting your registration form and payment, and by participating in the Conference, you expressly agree to abide by these Terms.

1. Registration and Payment

Participants must complete registration and payment in full prior to the conference. Payments may be processed via Revolut Ltd., Barclays Bank PLC, or Stripe, depending on the selected method.

2. Publication and Copyright

Accepted submissions will be published as journal articles in the official GS100 journal ("Journal"), under the terms of the Creative Commons Attribution 4.0 International License (CC BY 4.0). Authors retain copyright and grant the Organizer non-exclusive rights to publish and distribute their work in electronic and printed formats.

3. Video Submission and Usage Rights

Participants submitting video presentations grant the Organizer explicit, perpetual, non-exclusive permission to publish, distribute, and publicly display submitted video content, including but not limited to publication on the official conference website, YouTube channel, and social media platforms.

4. Data Protection – GDPR (UK & EU)

The Organizer fully complies with the UK General Data Protection Regulation (UK GDPR) and, where applicable, the EU GDPR. Participants have the right to:

• Access their personal data

• Request rectification of inaccurate data

• Request erasure ("right to be forgotten")

• Restrict or object to data processing

• Request data portability

• File a complaint with a data protection authority

Personal data will be processed lawfully, fairly, and transparently, solely for conference-related purposes and securely stored.

5. Data Protection – United States Privacy Rights

Residents of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Montana, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia may have specific rights under their respective state laws, including:

• The right to know what personal data is collected

• The right to access, correct, or delete their personal information

• The right to opt out of certain uses of personal data

To exercise these rights, participants may contact the Organizer at privacy@gs100.org.

6. International Participants

For participants residing outside the UK, EU, or U.S., we will apply local privacy protections to the extent required by applicable laws in your jurisdiction. All data will be handled with care, confidentiality, and respect for privacy.

7. Cancellation and Refund Policy

Cancellations and refund requests must comply with our Refund Policy, detailed separately on our website. By registering, participants agree to the terms stated therein.

8. Liability

The Organizer shall not be responsible for any indirect, incidental, special, or consequential damages arising from participation in the Conference, submissions, or published materials.

9. Governing Law

These Terms are governed by the laws of the United Kingdom. Any disputes shall be subject to the exclusive jurisdiction of the courts of the United Kingdom.

10. Acceptance

By registering for the GS100 Global Science Conference, submitting any materials, or participating in any form, you confirm that you have read, understood, and agree to these Terms.

11. Contact Information

For questions regarding these Terms or your rights under applicable privacy laws, contact: AI DECISIONS LTD
Email: mail@gs100.org
Privacy Inquiries: privacy@gs100.org

Effective Date: March 15, 2025

This Privacy Policy outlines how AI DECISIONS LTD ("we," "our," or "us") collects, uses, and protects personal data submitted by participants of the GS100 Global Science Conference ("Conference"). By participating in the Conference or using our website (gs100.org), you agree to the terms of this Privacy Policy.

1. Who We Are

The GS100 Conference is organized by AI DECISIONS LTD, a company registered in the United Kingdom. The conference is held online but administered from London, UK. We process all personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the EU GDPR (where applicable), and other relevant international data protection laws.

2. What Information We Collect

We may collect and process the following information:

• Name, email address, institutional affiliation, job title, country, and phone number (optional).

• Submitted research papers, abstracts, and keywords.

• ORCID ID, Google Scholar profile link (optional).

• Payment information (processed via secure third-party platforms: Revolut, Stripe, or Barclays Bank).

• Video presentation files (optional, for accepted participants).

• Technical usage data (e.g., browser type, pages visited) via cookies.

3. How We Use Your Data

We use your data for the following purposes:

• Managing paper submissions and the peer review process.

• Publishing accepted papers in the GS100 journal.

• Registering and confirming participation.

• Facilitating video presentations and public dissemination (e.g., YouTube).

• Processing payments and generating invoices.

• Responding to inquiries.

• Meeting legal, regulatory, or compliance obligations.

4. Data Sharing

We do not sell or share your data with third parties for marketing purposes. We may share data only with:

• Peer reviewers (anonymized as appropriate).

• Indexing and publishing platforms (for DOI, ISSN, Google Scholar, etc.).

• Payment processors for transaction completion.

5. Data Retention

We retain submitted data only as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law or necessary to protect our legal rights.

6. International Transfers

As an international conference, your data may be transferred and processed in countries outside your jurisdiction. We ensure that appropriate safeguards are in place, especially when transferring data outside the UK or EU.

7. Your Rights (UK & EU GDPR)

If you are located in the UK or EU, you have the following rights:

• Access your personal data

• Rectify inaccuracies

• Request deletion (“right to be forgotten”)

• Restrict or object to processing

• Data portability

• Lodge a complaint with a supervisory authority (e.g., ICO in the UK)

To exercise any of these rights, contact: privacy@gs100.org

8. Your Rights (United States Residents)

Residents of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Montana, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia may have rights under their respective state laws. These may include:

• Right to know what personal information we collect

• Right to access and receive a copy of your personal data

• Right to correct inaccuracies

• Right to delete your personal data

• Right to opt-out of certain uses of personal data

To exercise your rights, contact us at privacy@gs100.org. We will respond within the time frame required by applicable laws.

9. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience and collect anonymized technical data. You can manage your cookie preferences through your browser settings. For full details, see our [Cookie Policy].

10. Security

We take appropriate technical and organizational measures to protect your data against unauthorized access, accidental loss, or destruction.

11. Contact

For any privacy-related questions or requests, contact: AI DECISIONS LTD
Email: privacy@gs100.org
Registered Office: [Insert full UK office address if required by law]

This policy may be updated from time to time. All changes will be posted on our website.

Thank you for trusting GS100 with your information.

Last updated: March 31, 2025

This Cookie Policy explains how AI DECISIONS LTD ("Company," "we," "us," or "our") uses cookies and related technologies when you visit our website at https://gs100.org ("Website"). It describes what cookies are, why we use them, and your rights to control their use.

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function effectively and improve user experience. Cookies set by the website owner are "first-party cookies." Cookies set by third parties (such as Google Analytics) are "third-party cookies."

2. Why We Use Cookies

We use both first-party and third-party cookies for several purposes:

• Essential Cookies: Required for basic functionality and security.

• Performance and Analytics Cookies: These include cookies set by Google Analytics, which help us understand how visitors interact with our site, measure performance, and identify areas for improvement.

• Functionality Cookies: To remember your preferences across sessions.

3. Google Analytics

We use Google Analytics to collect anonymous information such as:

• Pages visited

• Time spent on pages

• Traffic sources

• Browser and device types

Google Analytics cookies do not collect personally identifiable information. Data is aggregated and anonymized. You can opt out of Google Analytics tracking via your browser settings or by visiting https://tools.google.com/dlpage/gaoptout.

4. Your Cookie Choices

You can control cookies in several ways:

• Use our on-site Cookie Consent Manager to accept or reject non-essential cookies.

• Adjust your browser settings to block or delete cookies.

• Reject analytics tracking by disabling Google Analytics as noted above.

Blocking essential cookies may affect the functionality of the website.

Browser-specific instructions:

• Safari

• Chrome

• Firefox

• Edge

5. Other Tracking Technologies

We may also use related technologies like web beacons, tracking pixels, or local storage objects to monitor user behavior or measure marketing campaign effectiveness. These technologies often work in conjunction with cookies.

6. Updates to This Policy

We may revise this Cookie Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to check back regularly.

7. Contact

If you have any questions or concerns about this Cookie Policy or our use of cookies:

• Email: privacy@gs100.org

To learn more about how we process your data, see our Privacy Policy.

Effective Date: March 31, 2025

This Refund Policy outlines the terms under which refunds may be issued for registration and publication fees associated with the GS100 Global Science Conference ("Conference") organized by AI DECISIONS LTD.

1. General Policy

Due to the academic and editorial nature of the services provided, including peer review and scientific publication, all payments made after article acceptance are final and non-refundable.

By submitting payment, participants acknowledge that the fees cover custom, non-refundable academic services, including peer review, editorial processing, and publication in the GS100 journal. These services are considered fully delivered upon acceptance and payment. Optional participation in associated media and distribution channels is also included.

2. Exceptions – Force Majeure

Refunds will be considered only in exceptional cases, such as:

• Documented serious illness or death of the participant

• Major technical failure on the part of the conference organizers

• Other unforeseeable force majeure circumstances beyond the participant’s control

All requests must be submitted in writing to mail@gs100.org and include verifiable documentation. Approved refunds are subject to a 5% administrative fee.

3. Currency and Transaction Fees

All refunds are processed in GBP (£). Any banking charges, currency conversion fees, or transaction gateway feesincurred during payment or refund are non-refundable and must be borne by the participant.

4. Institutional and Group Submissions

If an institution registers multiple articles and later withdraws one or more, refunds may be processed per withdrawn article, provided the article was not yet accepted and published. Each case will be reviewed individually, and refunds—if applicable—will be issued in accordance with this policy.

5. Processing Time

Refunds approved under force majeure conditions will be processed within 15 business days. Confirmation will be sent to the participant’s registered email.

6. Contact

For all refund-related inquiries, please contact: AI DECISIONS LTD
Email: mail@gs100.org

We appreciate your understanding and look forward to your participation in GS100.

Effective Date: March 31, 2025

This Acceptable Use Policy ("Policy") governs your use of the GS100 Global Science Conference website (https://gs100.org), operated by AI DECISIONS LTD ("Organizer"). By accessing or using this site, you agree to comply with this Policy. This Policy is intended to ensure the lawful, ethical, and academic integrity of all conference-related activity conducted through our platform.

1. Permitted Use

You may use the website solely for lawful purposes related to:

• Submitting original research papers and optional video presentations for consideration by the Conference.

• Accessing general information about the GS100 event, submission guidelines, and publication process.

You must use the website in a manner that complies with all applicable laws and regulations.

2. Prohibited Conduct

You agree not to:

• Submit any content that is unlawful, plagiarized, defamatory, obscene, or otherwise objectionable.

• Violate intellectual property rights, including copyright, trademark, or moral rights of others.

• Submit materials containing malicious code, viruses, or scripts intended to disrupt website functionality.

• Interfere with, damage, or disrupt any part of the website or the systems supporting it.

• Falsely represent authorship, institutional affiliation, or the originality of your work.

3. Intellectual Integrity and Content Standards

All research papers and supporting materials submitted via the website must:

• Be original and not under review or published elsewhere.

• Accurately credit all contributing authors and sources.

• Comply with academic publishing standards, including proper citation and ethical authorship.

4. Rights of the Organizer

The Organizer reserves the right to:

• Refuse publication of any submitted materials that violate this Policy or do not meet academic or ethical standards.

• Remove from the gs100.org website any previously posted content determined to be in breach of this Policy.

• Report suspected violations of law or academic misconduct to the appropriate institutions or authorities.

This does not extend to content published on external platforms such as YouTube, which are governed by their own terms of service.

5. Enforcement

Violations of this Policy may result in removal of content, disqualification from publication, or rejection of participation in current or future GS100 events. The Organizer is under no obligation to offer warnings or explanations prior to enforcement.

6. Changes to the Policy

This Policy may be updated from time to time. All updates will be posted on the gs100.org website with an updated effective date. Continued use of the website constitutes acceptance of any revised terms.

7. Contact

Questions regarding this Policy should be directed to: AI DECISIONS LTD
Email: mail@gs100.org